Maarch RM: the digital vault component certified NF 203!

Maarch RM gains an NF-certified Digital Vault Component

Maarch RM’s Digital Vault Component (CCFN) has been awarded NF 203 mark certification.

A Digital Vault is a tool for storing, backing up, and preserving digital documents with evidential value.

By strictly separating administrative access from access to the holdings, the CCFN defines security levels based on principles of holdings compartmentalization.

While the SAE and the CCFN may appear to be twins in their objectives (preserving data with evidential value), major differences make it possible to distinguish between them according to the needs of the project.

Where an SAE ensures the long-term preservation of information by guaranteeing the retention of context, the processing of descriptive metadata, the management of retention rules and the resulting appraisal operations, and so on, the CCFN focuses on compartmentalizing access by function (administration & configuration, or access to the holdings) and a set of functions limited to digital objects.

Two modes of use are possible with Maarch RM: as a component or stand-alone

Vaults can be found at different levels, for a variety of applications & very different uses.

A company needing to give a client access to confidential documents (contracts, invoices) or an employee (payslips, personnel files) can set up a CCFN by opening individual & secure access.

This is the case, in particular, for most banking services or electricity and internet providers, where they take the form of a “personal account”.

Coffreo, sponsor and flagship client of the Maarch CCFN, provides vaults with evidential value to support workers and professionals in the flexible-employment sector, notably by digitalizing all the documents exchanged between temporary workers, staffing agencies, and the companies that employ them (payslips, employment contracts, and other documents).

A public administration, along the same lines, can make available to a citizen documents that directly concern them, such as a birth certificate, a visa application, or their latest tax returns.

The NF Z42-020 standard and the accompanying NF 203 mark make it possible to define what a Digital Vault component must be from a software standpoint

In particular, it highlights:

• Eight functions relating to digital objects (deposit, read, destroy, read technical metadata, check, read log, list, count)
• Security levels featuring three types of user (General Administrator, Functional Administrator, Standard User)
• A principle of containers holding digital objects, which can themselves contain one or more data objects

This software standard comes with a set of product requirements, but also a whole range of quality requirements certifying the conditions under which the product is supplied, maintained, developed, distributed, and documented.

It is the interplay between these two types of requirements that ensures the CCFN in question will preserve the digital information entrusted to it “under conditions capable of guaranteeing its integrity over time”.

Finally, audits are carried out every year on targeted versions of the software, to ensure both the continuous improvement of quality procedures and the compliance of new developments with the product requirements.

Maarch thereby confirms its software maturity and its ability to deliver quality tools, tailored to client needs and respectful of the requirements & constraints of its fields of expertise

Obtaining this NF 203 mark certification comes with a compliance bonus validating adherence to the requirements of the NF ISO/IEC 25051 standard, known as SQuaRE (Software Quality Requirements and Evaluation).

The six characteristics assessed (functional capability, reliability, usability, performance & efficiency, maintainability, portability) make it possible to ensure “that the implementation of the software package will meet what was proposed and delivered”.